Project Management
Here! you
will learn about basic formula of Management, there are six steps below and
making them a cornerstone of your planning process will allow you to complete
your projects more effectively.
Step : 1 Productive Plan/ Work plan
Plan your work and work your plan. Set aside 20 to 30
planning minutes at the start of each day or at the end of your day to create a
to-do check- list for your upcoming activities and you will know what your
important tasks are before you start the day. This advance planning can save
more than an hour a day. Action step: Take a moment right now and decide which
time of the day is best for you to set aside for this planning period.
Example: If You are a Site Engineer in charge for one
construction project and your manager gave you 5 tasks, scope of work with
deadline clearly, have to do for tomorrow are list down below:
1.
Soil Excavation foundation 15 pcs
2.
Soil compaction foundation 15 pcs
3.
Cut off pile head for 15 pile caps
4.
Lean concrete foundation 15 pcs
5.
Installation Rebar and Formwork pile cap
15 pcs
Before you begin, try
asking yourself about making plan for those works with required question such
as When you start? When you finish? How to work? What you need to prepare
before start your planning?
1.
For soil Excavation foundation 15 pcs, what
should you have to prepare today? You excavate soil by hand, by using people or
by Excavator? How many people and equipment you need? And you need dump truck for
delivery or remove soil or not? If you use to use them, must prepare first. Anything
else?
Picture of Soil Excavation
2.
For soil compaction foundation 15 pcs, what
should you have to prepare today? Do you need equipment, tool or not? How much
you need? Who you will assign to do this? How many people to do it? How about
method compaction? 
Picture of Soil Compaction
3. For Cut off pile head for 15 pile caps, you need to know how
much pile head? Method pile cut off? Which tool you have to use? How to use it?
How to break pile head? How many people you need to complete that work? How to
remove pile head out???
Picture of Pile cut off and remove
4. For Lean Concrete foundation 15 pcs, Are You booking
concrete yet? Or you mixing by hand? Do you prepare material, such as cement
sand stone water on site yet? Do you know method mixing learn concrete yet? you
should know to calculation volume of concrete you need?
Picture of Lean Concrete
5. For Installation Rebar and
Formwork pile cap 15 pcs, do you have preparing shop drawing, method statement
for installation yet? Do you prepare rebar, formwork on site yet? How about people
you assign? How much people you need for this work?
Picture of Installation Rebar and Formwork
All the questions above are useful
to remind and help you for well preparation of your plan productive/work plan before
you start work. It is very important for you, because of everything you are
ready done. Then your work will be run smoothly with no obstruction.
Step 2: Role and Responsibility
Defined Roles and Responsibilities provides clarity,
alignment, and expectations to those executing the work and keeping our
plant running. Roles & Responsibilities enables
effective communications between the various groups, facilitating the full
integration of the department and organization. Everyone must know and
understand all job description, policy requirement, respect your role and
responsibility what you have to do.
Example: in
your Construction Project. You have human resources such as:
1.
Site
Engineer :2 persons
2.
QA/QC :1 person
3.
Site
Administrative : 1 perosn
4. Manpower
(unskilled & skilled): 30 people.
The most of all you must know scope of work clearly and
make planning to process that works. List down all tasks must do in your
planning schedule and then delegate your tasks to person responsible.
Please go to see
more Detail in Job Planning was write down in table below:
1> Soil
Excavation and Remove soil of footing
2> Soil
Compaction of footing
3> Lean
Concrete of footing
4> Pile cut off
and remove out
5> Installation
Rebar and Formwork
6> Casting
Concrete footing
7> Make record
of quality control, inspection, Daily weekly monthly progress report
8> Making
record payment, journal material in and out site, check list attendant all
People
Step 3: Coaching / Training
Coaching/training is an organised activity aimed at
imparting information or instructions to improve the employee's performance or
to help him or her attain a required level of knowledge or skill and to help
the employee raise their own awareness, take responsibility, think through
options and decide upon their own course of action. Here is some of experience
that my company have done about Coaching/Training Staff about Quality Control
for Construction.
Recommended: There are many Training Courses for coaching
employee such as:
5.
Time Management.
Step 4: Implement/ Follow up
During your planning work carry out, you must check and
follow up to make sure every steps of work are moving, running without
obstruction, follow up your schedule planning, Control quality and quantity by
checking each of item work done in your checklist, one by one, people one by
one also. If everything you see is okay, mean that your planning got good result,
on time, save budget, quality and safety work. If you see anything has problem,
you need to solve it on time. Making a new decision forsolving problem, making plan again and again to monitor progress work,
detail planning to ensure that all parts of the operation are informed of their
part in the change, in controlling.
Step 5: Monitoring and Evaluate
Whenever you have implemented a decision, you need to evaluate
the results. The outcomes may give valuable advice about the decision-making
process, the appropriateness of the choice, and the implementation process
itself. This information will be useful in improving the company’s response the
next time a similar decision has to be made. Plan-Do-Action-Check is an iterative management method used in project planning for the
control and continuous improvement of processes and products.
Step 6: Make Report
During the construction work process, you
have to take a notification or report. In the record should make note all steps
of work, record your job planning, your method, your problem, your need, your missing,
your activities, your staff’s performance, your problem solution, your progress
work, your payment in project and the weather impact. Everyone has their own
style to make report, but the important thing must be easy to look, easy to
understand, on time, right situation and real work.
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